Staff rotas done
in minutes.
Stop building schedules in spreadsheets. Rotavo lets you create, publish and share weekly rotas with your team - from any device, in seconds.
Free for up to 3 staff. No credit card needed to start.
Trusted by cafes, shops, bars, salons and more
Sound familiar?
Running shifts in a small business shouldn't eat your evenings.
"Did everyone see the rota?"
You posted it in the group chat three days ago. Half the team missed it. Now someone's turned up on the wrong day - again.
Rebuilding the same rota every week
Copy-paste from last week's spreadsheet, fix the dates, redo the formatting. It takes an hour of your Sunday evening every single week.
Group chat chaos
The rota gets buried under memes, shift swaps and "can someone cover Saturday?" messages. Impossible to know who's actually working when.
Rotavo fixes all of this - and it takes minutes to set up.
This is what your week looks like on Pro
Send the rota to your whole team in one click - and see exactly who's read it and confirmed their shifts. No more chasing.
The Blue Door Cafe - Week of 24 March 2025
PublishedTotal wage cost this week: £1,284.50
| Staff | Mon 24 | Tue 25 | Wed 26 | Thu 27 | Fri 28 | Sat 29 | Sun 30 |
|---|---|---|---|---|---|---|---|
|
E
Emma B. Barista |
08:00-16:00 Break: 12:00-12:30 |
08:00-16:00 |
Appointment |
08:00-16:00 |
08:00-16:00 Break: 12:00-12:30 |
09:00-17:00 |
- |
|
J
Jake M. Chef |
09:00-17:00 |
Annual Leave |
09:00-17:00 |
09:00-17:00 Break: 13:00-13:30 |
09:00-17:00 |
09:00-17:00 |
10:00-16:00 |
|
S
Sarah C. Front of House |
10:00-18:00 |
10:00-18:00 |
10:00-18:00 |
Annual Leave |
10:00-18:00 |
10:00-18:00 |
10:00-18:00 |
|
T
Tom W. Manager |
09:00-17:00 Private |
09:00-17:00 Private |
09:00-17:00 |
09:00-17:00 |
09:00-17:00 |
- | - |
|
L
Lily F. Waitress |
- | 12:00-20:00 |
12:00-20:00 |
08:00-16:00 |
12:00-20:00 |
09:00-17:00 |
Unavailable 09:00-15:00 |
Week of 24 March 2025
PublishedEmail opens
Shift confirmations
Rotavo
The Blue Door Cafe
Week of 24 March 2025
09:42
Monday, 24 March
| Staff | Mon 24 | Tue 25 | Wed 26 | Thu 27 | Fri 28 | Sat 29 | Sun 30 |
|---|---|---|---|---|---|---|---|
E Emma B. |
08:00-16:00 Break: 12:00-12:30 |
08:00-16:00 |
Appt. |
08:00-16:00 |
08:00-16:00 |
09:00-17:00 |
- |
J Jake M. |
09:00-17:00 |
Leave |
09:00-17:00 |
09:00-17:00 Break: 13:00-13:30 |
09:00-17:00 |
09:00-17:00 |
10:00-16:00 |
S Sarah C. |
10:00-18:00 |
10:00-18:00 |
10:00-18:00 |
Leave |
10:00-18:00 |
10:00-18:00 |
10:00-18:00 |
L Lily F. |
- | 12:00-20:00 |
12:00-20:00 |
08:00-16:00 |
12:00-20:00 |
09:00-17:00 |
09:00-15:00 |
No card required. Full Pro access, free for 14 days.
Everything you need to run your team
Built for small businesses - no bloat, no complexity.
Weekly rota builder
A clean grid with all your staff across seven days. Click any cell to add or edit a shift. Fast, intuitive, no training needed.
Shareable staff link
Every rota gets a unique link your staff can bookmark. Open it on their phone and see the full week at a glance - no account, no password, no app to download.
Who's in today
A quick daily view showing exactly who's working, their shift times, and who's on leave. Check any day at a glance - today, next Wednesday, whenever.
Annual leave & appointments
Log annual leave and appointments directly on the rota alongside shifts. Everyone sees who's off and when - no separate spreadsheet needed.
Print to PDF
Export any rota as a clean, print-ready PDF. Good for the kitchen wall, the notice board, or if you just prefer a physical backup.
Simple staff management
Add your team, set their role, save their email and phone number. Mark people as inactive when they leave - data stays, history is preserved.
More control. Less time on admin.
Upgrade to Pro and get the features that make managing a busy team genuinely easy.
Email notifications
Send the rota straight to your team's inbox in one click. Each person gets a personal link to their shifts - and you can see exactly who's opened it.
Shift confirmation
Staff tap one link to confirm they've seen their shifts. You see confirmed vs unconfirmed at a glance - no chasing, no "I never got it."
Email open tracking
Know exactly who has opened their rota email and who hasn't. No more "I didn't know my shifts" - you'll have the receipts.
One-click rota duplication
Copy last week's rota and just adjust what's changed. If your schedule is similar week to week, building the next rota takes two minutes, not an hour.
Rota templates
Save any week as a reusable template and apply it to any future week in seconds. If you run the same pattern every fortnight, you'll barely need to think.
Wage cost tracking
Set hourly rates per employee and see the estimated wage cost for the week as you build the rota. Keep labour costs visible before you commit.
Staff availability
Record which days each person can't work. Rotavo warns you automatically if you schedule someone on a day they're unavailable - before you publish.
iCal calendar feed
Each employee gets a personal calendar URL. Subscribe once in Google Calendar or Apple Calendar and shifts stay in sync automatically - every week, no action needed.
Fullscreen display mode
Mount a tablet in your staffroom and show the live rota in fullscreen. Always up to date, auto-refreshes, always showing the right week. No printing ever again.
Rota notes & announcements
Add a note to any rota - uniform reminders, event heads-up, important info. Staff see it when they open their view. No separate message needed.
No card required. Drops to free plan automatically if you don't upgrade.
Simple, honest pricing
Start free. Upgrade when you're ready for more.
Starter
Forever. No card needed.
- Up to 3 staff members
- Weekly rota builder
- Shareable staff view link
- Print to PDF
- Who's in today view
- Email notifications
- Shift confirmation & open tracking
- Templates, duplication & full history
- Wage costs, availability & iCal feeds
Pro
14-day free trial - no card required
- Everything in Starter, plus:
- Unlimited staff members
- Email notifications
- Email open tracking
- Shift confirmation - staff acknowledge shifts
- One-click rota duplication
- Rota templates - save & reuse weeks
- Full rota history
- Wage cost tracking per employee
- Staff availability with conflict warnings
- iCal feed - sync to Google & Apple Calendar
- Rota notes & announcements
- Custom staff colours & fullscreen display
Common questions
"Finally, a rota tool that doesn't
feel like it was made for a corporation."
- Small business owners, everywhere
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